The City has set up a new tool that permits vendors to submit invoices for City contracts electronically. The portal is the result of the collaboration between the Office of the Chief Administrative Officer, the Office of the Director of Finance, and the Optimize Procurement Accounting & Logistics (OPAL) project.
As stated by the City of Philadelphia official website the portal offers a centralized digital invoice submission tool. The vendor invoice portal goal is to optimize the invoice submission process which will allow the City to reduce the time it takes to pay vendors.
The whole process is simple and easy to use and it takes just four quick steps for vendors to submit immediately invoices to City departments. The new invoice portal is available on the City’s Vendor Payments website.
These are the steps to submit an invoice:
- Select the invoice type and provide the contract number (if applicable)
- Select the department and unit that the invoice should go to
- Upload the invoice, invoice checklist, and supporting documents
- Click the submit button
Vendor payment account
The City encourages existing vendors to use this new portal to submit all their invoices. All existing City vendors who have received at least one payment from the City can create a Vendor Payments account. New City vendors will need a previous payment from the City to create an account on the site. Vendors can then directly submit invoices and other documentation to their department contacts. For more information about registering for an account, visit the Vendor Payments FAQ.
In addition to faster processing, the invoice portal will help the City create robust administrative and technological policies and procedures for invoice submission across departments.
The City is also encouraging vendors to register on the Vendor Payment portal soon. Beginning in July 2021, all vendors with City contracts will be required to submit invoices through the portal.